Tips for Working with a Virtual Personal Assistant

Virtual personal assistants are increasingly prevalent in today’s fast-paced business world, with more virtual offices and freelance employees. Here are some pointers complied by virtual receptionist nyc team for collaborating with a virtual personal assistant.

1. Time Management

In a freelance position, many virtual personal assistants serve numerous clients. As a result, ask questions that evaluate how your potential new assistant would manage his or her time and how conflicts would be handled.

Also, request a daily or weekly work schedule to get an idea of how the work would be divided up.

2. Clarify scope and boundaries

Trust is essential when interviewing a virtual assistant. After all, you’re counting on this person to manage some of the most pressing aspects of your work and personal life. Can they be relied upon to make doctor appointments, schedule reservations or order gifts? Be sure to get a sense for this during the interview process.

In addition, it’s important to establish boundaries early on. What type of information is off-limits? What are your expectations for response times? By addressing these issues upfront, you can avoid any potential misunderstandings down the road.

3. Establish communication ground rules and pathways

How often will you and your virtual assistant communicate? What methods of communication will you use?

Using a variety of communication channels, such as email, electronic messaging, video chat, and phone calls, may help develop relationships while also completing transactional activities efficiently. Establishing routines and expectations early can assist in keeping touch with each other.

4. Establish a clear electronic filing system

Communication is also dependent on efficient file management. Your administrative assistant will need to maneuver your present virtual filing system or create one for you. There are several ways to keep track of and share files: Microsoft OneDrive, SharePoint, Box, Dropbox, Google Drive, and others.

Be sure to provide access to all the software your team uses so your virtual assistant can be as productive as possible.

5. Show your appreciation

It’s easy to forget that your remote employee is a person when you’re working with them. With email, it’s easy to overlook the fact that people have feelings and emotions, which don’t show over text. You need a good relationship so that the VA truly help your business thrive

We all want to be appreciated, therefore make sure to thank your assistant and give feedback on a job well done. It isn’t necessary just for Administrative Professional’s Day! Appreciation can and should be expressed at any time.

Virtual assistants can improve your productivity and help you manage your personal and professional life by providing new levels of efficiency and professionalism in your job or logistical relief for your life. Make sure you know what you want so that you can get the best match.

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